All requests for new shared folders or an increase in space on an existing folder on the O or Z drive for educational, or research purposes will be referred to ITS who has the resources established to provide these services.
All folders directly under O and Z are privately-shared folders requested by departments or workgroups. Each folder stores files that are to be shared amongst a specific group of individuals and only those individuals have access to the files. Each folder has an owner, who can define access rights, and a list of individuals with varying levels of access (read, write, create, and/or delete) to the files. Any department or group who has a need to share files on a permanent basis should contact the HSTS LAN group (MCCLANID in the Global Address Book).
- Access rights: The owner should define who has access to the folder as well as the level of access (defined above) each person should have to the folder.
- Annual review: The folder's owner should review content stored, access rights, and oversee a annual cleanup of the folder.
- When a shared folder is going to store PHI information the owner must follow the procedure outlined below.
Folders Containing PHI:
When requesting Shared folders on the O and Z drive that will contain PHI, please contact the Information Security Office.
For further information please see Medical Center Policy No. 0163 for files containing PHI.