HSTS has developed three distinct workstation builds to accommodate the requirements of the Health System. Each has certain characteristics that make it ideal for use in a particular environment. This document provides information on the features and usage of the Clinical Workstation, the Shared Workstation, and the Individual Workstation .

At a Glance…….

This document includes information on:

  • Logging on and Passwords
  • Screen Saver
  • Security Restrictions
  • Available Applications
  • Printing

If you have questions about this guide or the workstation, please contact the HSTS Help Desk at 924-5334.

There are 3 standard general-use workstations:

Clinical (grey screen background) - for use by multiple persons for access to clinical systems and to drive a MIS printer

Shared (orange screen background) - for use by multiple persons, either with their personal LAN account or a ‘generic’ account for quick access to clinical resources

Individual (blue screen background) - standard workstation for use by one person with their personal LAN account

HSTS also maintains specialized Cyber-Café workstations for employees to access e-mail and KnowledgeLink. They are located in public areas such as the cafeterias.

Clinical Workstation

Features:

  • Identified by grey screen background color
  • Primarily used to access clinical systems
  • Provides access to A2K, Epic, PACS, web-based email, and KnowledgeLink
  • For quick access to Clinical systems, a ‘generic’ LAN account is used to log into the PC; this account remains logged in while and other applications are accessed via each person’s individual ID and password.
  • Personal LAN accounts cannot be used on this workstation
  • Rebooted nightly to ensure a consistent look and installation of security updates
  • For security reasons, files cannot be stored on this workstation; the A: drive, CD ROM, and certain configuration options have been disabled

Usage:

  • The logon process will occur automatically when the PC is restarted, or Ctrl/Alt/Delete are pressed (“booted”). You need do nothing to log into the network after booting the PC.
  • Only the LAN account (HSCSPxx) designated for this PC can log in to this PC. You cannot access personal resources (F:, O:, or other drives, or your e-mail account with the standard Outlook client) from this device
  • This workstation has a screen saver option enabled, so that the screen will automatically change to the Patient Confidentiality screen saver after 10 minutes of inactivity. This is for security reasons. To return to your applications, simply move the mouse or hit any key.
  • To ensure a consistent look, Desktop icon changes are not persistent- they will be reset to the default positions after re-boot

Shared Workstation

Features:

  • Identified by orange screen background color
  • Primarily used for shared access to clinical and other systems
  • Provides access to A2K, Epic, PACS, web-based email, Microsoft Office (Word, Excel, Access, PowerPoint, and Outlook), F: and O: drives, and the Internet
  • For quick access to Clinical systems, a ‘generic’ LAN account is used to log into the PC; this account remains logged in while other applications are accessed via each person’s individual ID and password.
  • Personal LAN accounts can also be used
  • Rebooted nightly to ensure a consistent look and installation of security updates
  • For security reasons, files stored on this workstation (including Outlook user profiles) are removed upon reboot, and certain configuration options have been disabled. The A: drive, CD ROM, and USB port are available for use.

Usage:

  • The logon process will occur automatically when the PC is restarted, or Ctrl/Alt/Delete are pressed (“booted”). The‘generic’ LAN will be logged into, providing access to clinical systems.
  • Should you need access to Microsoft Office or other applications, or your F: and O: drives, you can log onto your personal LAN account by double-clicking on the Logonicon on the Desktop
  • For the ‘generic’ LAN account, a screen saver option enabled, so that the screen will automatically change to the Patient Confidentiality screen saver after 10 minutes of inactivity. To return to your applications, simply move the mouse or hit any key if the ‘generic’ ID is logged in
  • For personal LAN accounts, an auto-logoff option is enabled. After 10 minutes of inactivity, the LAN account is logged out and the‘generic’ LAN account is logged back in for quick access by others.
  • To ensure a consistent look, Desktop icon changes are not persistent- they will be reset to the default positions after re-boot
  • If you require additional applications or software to be available, contact the HSTS Help Desk for information and assistance with the installation.

 

Individual Workstation

Features:

  • Identified by blue screen background color
  • Primarily used in an office setting or by one individual
  • Provides access to all HSTS systems (note that some systems require an additional account or access permissions)
  • A personal LAN account must be used- there is no ‘generic’ ID available for use by multiple persons
  • The computer user is responsible for rebooting nightly to ensure the proper installation of security updates
  • We strongly advise that all data files are stored on the F: or O: drives, however this workstation does permit storage of files in the \Documents and Settings\ folder on the C: drive. The A: drive, CD ROM, and USB port are available for use.

Usage:

  • Log in using your personal LAN account once the PC is started or rebooted by pressing Ctrl/Alt/Delete
  • A locked screen saver option is enabled, so that the screen will automatically change to the Patient Confidentiality screen saver after 10 minutes of inactivity. To return to your applications, press Ctrl/Alt/Del, and then enter your LAN account password to unlock the workstation.
  • Any changes to the desktop or desktop icons will be saved upon re-boot.
  • If you require additional applications or software to be available, contact the HSTS Help Desk for information and assistance with the installation. Only business-related software is permitted on Health System PCs.

Printing

Due to space, security, and usage considerations, some workstations do not have the ability to print information from certain applications.

Each inpatient unit has one bar code printer, to which output can be directed from any workstation using A2K, one primary LAN printer, which can print output from Microsoft applications including e-mail, and one primary and one backup Epic printer.

If you require additional printing capability, discuss this with your unit or clinic manager. If approved, they can submit a Service Request to HSTS to provide the added capability.